Sabbatical Leave

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How to Prepare and Submit your Proposal

I. Planning your Proposal

A. Think about specific goals for the sabbatical and how these goals can be measured. In addition to professional growth, think about the contribution of your sabbatical to your department and the College.

B. Review the Sabbatical Leave Policies, Application, and Proposal webpages.

C. Talk to your Department Chair/s and Division Dean/s (early spring semester). They may have some valuable suggestions regarding trouble spots, logistics and implementation of your proposal.

D. Read recently approved proposals and reports located in the Library.

E. If your project includes graduate courses or an advanced degree, research what programs and courses are available to meet your specific goals and what admissions procedures are required.

F. Whether or not your proposal involves preparation of multi-media materials, consult with the Faculty Resource Center and have them complete the required form.

G. If your proposal involves coordination with another Department consult with those involved and include a letter of support if appropriate. If you are developing new courses, research the deadline for submitting course proposals.

II. Writing your Proposal

A. A complete Sabbatical Leave Application will include the requested information in the outlined order. Proposals must follow this approved format. Please submit a completed Proposal Checklist.

B. The Sabbatical Leave Application should be typed and meet professional standards. The application and supplementary materials should be 8 1/2 x 11 inches with a minimum left margin of 1 1/2 inches.

C. Have the H.R. Eligibility Form completed in the Human Resources Office.

D. Submit a final draft of your Proposal (Abstract, Expected Outcomes, Narrative, and Timeline) to your Department Chair and Division Dean at least two weeks before the final deadline. This will give you time to incorporate feedback and for the Chair and Dean to compose a support statement for your proposal.

E. Revise for clarity, mechanics and form. Pages should be sequentially numbered for easy reference; all pages should be typed.

F. Complete the Proposal Checklist. Check that all forms are signed. Proposals without the required signatures will be considered incomplete.

G. A complete Sabbatical Leave Application will include (in this order):

     - Completed checklist.
     - A cover page: name, department, proposal title, term of leave.
     - Table of contents (with page numbers).
     - Identified appendices (if included).
     - A one-page Abstract.
     - A one-page Summary of Expected Outcomes.
     - A Narrative describing your proposal in detail.
     - A justified and specific Timeline.
     - Information on Travel.
     - Forms:
          a. Application for Sabbatical Leave
          b. Department Chair's Statement
          c. Division Dean's Statement
          d. Human Resources Eligibility Form
          e. Letter of Indemnification
           f. Service & Prior Sabbatical Form
          g. Faculty Resource Center Checklist

III. Proposal Guidelines

A. Abstract

Please include at the top of your Abstract: your name, project title, term of proposed leave.  Clearly summarize your proposal, addressing the following: the need(s) your project attempts to satisfy; how the project will satisfy those needs; a general overview of the process by which you will proceed.

NOTE: The abstract is read by both the Academic Senate and the Board of Trustees, and, as a result, is a critical component of your proposal. You are strongly urged to keep your Abstract to ONE page. It should be a summary and an overview addressing the needs that you will satisfy. The specifics should be detailed in the Expected Outcomes and your Narrative.

B. Summary of Expected Outcomes

Please include at the top of your Summary: your name, project title, term of proposed leave.  Please elaborate on the specific expected outcomes of your project, or the results that will be achieved, listing their benefits for Santa Barbara City College Programs and students. The outcomes you describe here will be the criteria by which the success of your sabbatical project will be evaluated.

NOTE: This Summary is read by both the Academic Senate and the Board of Trustees, and, as a result, is a critical component of your proposal. You are strongly urged to keep this Summary (which will accompany your Abstract) to ONE page. You may elaborate on this Summary in your proposal Narrative, but be aware that the Narrative may not be read by the Senate or the Board due to time constraints. Please make your Summary as concise and precise as possible so that it may "stand alone."

C. Proposal Narrative

The Narrative should be a very detailed explanation and justification of your proposal. What activity/activities are you proposing? Review sections "a" and "h" of the Policies as well as all other sections of this website which outline the College's expectations regarding your proposed leave. Write the Narrative to clarify what, where, when, how, and why. Projects having the best chance of approval are ones that address the following points, preferably in this order:

1. Specificity of Goals and Outcomes- In a superior proposal the objectives are very clearly defined and expected outcomes are logical and likely to be achieved.

2. Benefit to College - A superior proposal clearly identifies goals which will be of benefit to the College and the Department.  A superior proposal also connects your goals to the most recent College Plan.

3. Contribution to Instructional Program and to Student Success - A superior proposal describes a leave that will result in strengthened/improved instructional methods, increased knowledge on the part of the applicant, and/or improved methods of delivering services which contribute to student success.

4. Contribution to Professional Growth of Faculty Member - A superior proposal describes a leave which will allow the instructor an opportunity to work on a more advanced degree or will result in the instructor acquiring/updating specific areas of knowledge in the field.

5. Urgency of Leave - A superior proposal will describe circumstances that illustrate why the leave should be taken at this time.

6. Appropriateness of Length of Leave - A superior proposal specifies how the goals can be accomplished in the requested length of the leave and the timeline lays out logical/realistic, specific and appropriate goals.

7. Difference from Ongoing Responsibilities - A superior proposal explains why the leave activity is not possible while maintaining a full teaching load.

D. Timeline

Please submit a specific monthly timeline noting primary activities and anticipated deadlines. If you are developing new courses or working with articulation agreements, please check the CAC deadlines for submitting information. For articulation also consult with the College Articulation Officer.

E. Travel

If the proposal includes travel, is the travel component necessary to the sabbatical project? If yes, please explain. If your proposal does not include travel, then please indicate this clearly.  If you are planning extensive travel be sure to contact your Health Insurance provider and make arrangements for coverage.

F. Faculty Resource Center

Please submit the signed form regardless of your need. This allows the FRC to plan resources allocation. Note that the form also assures that any distance learning tools are in compliance with Title Five accessibility requirements.

IV. Submitting your Proposal

A. Submit three (3) working copies of your proposal to the Academic Senate Office no later than 4:00 p.m. on the last Monday of September. The copies will be forwarded to the Administrative Liaison Dean and the Sabbatical Leave Committee. Retain a copy for your records.

B. Submit an electronic copy of your Abstract, Expected Outcomes, and Narrative (including timeline) to the Committee Chair. This should be in MS Word or Rich Text Format (.rtf).

C. If the Committee requests revision of your Proposal to make it stronger, it will be necessary to submit 2 revised copies. Keep a complete copy of your original proposal.

V. Modification of your Sabbatical Proposal (after proposal has been through recommendation and approval)

A. If it becomes necessary to modify your original proposal, review the Policies.

B. Obtain letters of support from your Department Chair and your Division Dean. (these can be e-mail memos)

C. Submit a letter to the Sabbatical Leave Chair (or in summer to the Academic Senate President) detailing your requested modification. Note that we do not require submittal of a full proposal, but simply a memo and support letters detailing the modification as soon as you are aware of the need.

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